Lease concessions come in many shapes, and until recently, the LFA platform could only account for two patterns: Recurring concessions that recur every month of the lease, and One-time concessions given at signing. Partial Concessions closes the gap for everything in between, letting you capture concessions that apply only during a specific window of months in a lease.
What This Article Covers
- The three concession patterns (Recurring, One-Time, Partial)
- How to enter a Partial Concession, including the most common mistake to avoid
- How Partial Concessions appear in reporting and what happens when fields are missing
- How to get Partial Concessions added to your Lease File Audit template
- Frequently asked questions
The Three Concession Patterns
Every lease concession generally fits one of three patterns:
- Recurring — applies every month for the full lease term (e.g., a $1000/month employee discount)
- One-Time — a single lump-sum concession, usually given at signing (e.g., first month of rent free)
- Partial — applies only during a specific window of months during the lease (e.g., a $500 rent reduction for months 1–3)
Partial Concessions is a repeating template section built to capture that middle case: a concession with a defined start and end month, rather than one that runs the whole lease or hits just once.
How to Enter a Partial Concession
Once Partial Concessions is enabled on your template, each entry has four fields:
- Category — what the concession is for (Rent, Employee Discount, Model Concession, Gift Card, etc.)
- Amount — the dollar amount of the concession per month it applies
- Start Date — the first month the concession applies
- End Date — the last month the concession applies
For leases with multiple separate Partial Concessions, add additional instances of the section. Each gets its own Category, Amount, Start Date, and End Date up to five. If more than five instances are needed, reach out to Due Diligence support so more can be added (up to ten).
Important: enter the MONTHLY amount, not the total
The system automatically applies the Amount for every month between the Start Date and End Date. Entering the total across the full concession window instead of the monthly amount will cause the system to apply that total multiple times — inflating the concession value in your reports.
Example — Unit 101 has a $1,000/month rent discount for 3 months (January–March 2027):
| Entry | Amount | Start Date | End Date | What the system calculates |
|---|---|---|---|---|
| ✅ Correct | $1,000 | 01/01/2027 | 03/31/2027 | $1,000 × 3 months = $3,000 total concession (matches the lease) |
| ❌ Incorrect | $3,000 | 01/01/2027 | 03/31/2027 | $3,000 × 3 months = $9,000 total concession (three times what the lease actually says) |
A note on One-Time concessions
If a lease has a one-time concession (e.g., a lump sum credited at signing), we now recommend entering it as a Partial Concession with the Start Date and End Date set to the same month. This represents the concession more precisely in reporting than the old One-Time category did.
How Partial Concessions Appear in Reports
- The Concession Burndown chart is forward-looking, only concessions applying to current or future months appear on the chart. Historical concessions (End Date before the current month) remain in your audit record but don’t appear on the chart.
- Partial Concession amounts are layered on top of any Recurring Concessions for the same unit, in the months the Partial Concession applies.
- Partial Concessions do not affect Net Rent calculations, only full-term Recurring Concessions are subtracted from Net Rent.
- Vacant units are excluded from the Concession Burndown and other calculations, same as they are for Recurring Concessions.
What happens when a Partial Concession has missing or incomplete fields
| Scenario | How it’s handled in reporting |
|---|---|
| Amount, Start Date, or End Date is missing | Entry is skipped entirely — won’t appear on the Concession Burndown or in any concession totals |
| Only Category is missing | Entry is still counted in the Concession Burndown (Category is for grouping/reference, not required for the math) |
| Amount is $0 | Included in reporting but contributes $0 to totals |
| End Date is before Start Date | Entry is skipped (treated as invalid) |
| Start Date and End Date are the same month | Entry shows as a single-month concession (correct for a lump-sum given in one month) |
| End Date is in the past (fully expired) | Entry does not appear on the Concession Burndown chart |
| End Date is far in the future | The report window automatically extends to include the full concession duration |
If you expect a concession to appear on the Concession Burndown and it isn’t showing up, double-check that all three required fields (Amount, Start Date, and End Date) are filled in on the entry.
How to Get Partial Concessions Added to Your Template
Partial Concessions is a template-level configuration, so it’s something our Due Diligence team sets up on your account rather than something you configure yourself.
To request it:
- Reach out to Due Diligence support and let us know you’d like Partial Concessions added to your Lease File Audit template.
- We’ll add the section to your template and match the concession categories to the ones you already use, so everything stays consistent.
- Once it’s live, you can start entering Partial Concessions on new or existing leases right away.
If your template doesn’t include Partial Concessions, nothing changes for you. The Concession Burndown chart and your other reports keep behaving exactly as they did before.
Frequently Asked Questions
Will anything change for us if we don’t use Partial Concessions?
No. If your template doesn’t include it, your Concession Burndown chart behaves exactly as it did before.
What’s the difference between Recurring, One-Time, and Partial?
- Recurring applies every month of the lease term.
- One-Time applies once, typically at signing. We now recommend capturing these as Partial Concessions with Start Date and End Date set to the same month, for more accurate reporting.
- Partial applies for a specific window of months during the lease.
Should I enter the total concession amount or the monthly amount?
Always enter the monthly amount, the dollar value the concession is worth each month it applies. The system applies this amount for every month between Start Date and End Date, so entering a total would cause the system to multiply it across the window.
What happens if I forget to fill in the Start Date or End Date?
The entry won’t appear on the Concession Burndown chart or any concession totals. If a Partial Concession seems to be missing from your report, double-check that Amount, Start Date, and End Date are all filled in.
Do Partial Concessions affect Net Rent?
No. Only Recurring concessions are subtracted from Net Rent. Partial Concessions appear in the Concession Burndown but not in Net Rent calculations.
Can a lease have more than one Partial Concession?
Yes — add as many as the lease needs. Each entry shows up correctly in the months it applies.
Will historical (expired) concessions show up on the Burndown chart?
No. The Concession Burndown chart is forward-looking, so fully expired concessions won’t appear. You can still enter them for your own records if you’d like to keep a history.
Can the concession categories be customized?
Yes — categories are configurable per template. Let the Due Diligence team know if you’d like them adjusted to match how your team categorizes concessions.
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Need Help?
The Due Diligence team is happy to assist:
- Submit a Service Request
- Email us at dd@happy.co
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